Music Touring Assistant

The Role

• We are looking for an assistant to support an agent in our Music Touring Department. The ideal candidate should be motivated, interested in the concert booking space, quick-thinking and open to working in an environment where he/she is capable of performing administrative tasks in a fast-paced environment.

Responsibilities

• Provide direct administrative support including: heavy scheduling/calendar maintenance, book travel, manage call logs, and prepare expense reports
• Anticipate agents' needs; proactively provide support and resources to ensure success
• Process incoming offers; issue, review, and track contracts; obtain current ticket counts and accurately update spreadsheets; clear radiuses; obtain avails and holds from venues; update itineraries; settle shows in CAA's system
• Serve as point of contact for clients, agents/executives, and other industry connections
• Other various projects and tasks as needed
• Maintain working knowledge of the music industry and best practices

Qualifications

• 1+ years of providing administrative support in a fast-paced environment preferably within the music industry; booking experience is a plus
• Able to maintain organization and composure while anticipating needs in a high pressure situations with rapidly changing priorities
• Exceptional interpersonal, verbal, and written communication skills
• Deep understanding of the importance of maintaining a high level of discretion and confidentiality
• Strong follow-through and attention to detail
• Excellent Word, Excel, PowerPoint, and Outlook skills
• Service oriented with a strong desire to pitch in to help team members
• Excellent judgment with respect to representing CAA to buyers, business world, etc.
• BA/BS from an accredited University or College preferred

Location

• Onsite in New York, NY